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Happy New Year...Well, at Least Prepare for a Happy New Year

Image of year 2014 turning into 2015

As most of us go through all of our preparation for the holidays, we often forget several things, work wise. I would like to jot them down to remind all Microsoft Dynamics NAV (Navision) users, so you can make sure that you are aware of them as you prepare for the new year:

  1. Pay particular attention to Posting Date controls. In the General Ledger Setup and User Setup, you can manage the dates to which users can post transactions in NAV. Oftentimes, these do not get set at the beginning of a year, and your users are prevented from posting transactions, until the person responsible makes the changes.
  2. Set up 2015 calendars. Make sure that the Accounting calendar includes dates for the accounting periods in the coming year (2015). If you are using Inventory periods, validate that these are set up correctly as well.
  3. Update budget data. If you are using Financial Budgets, make sure they are updated with next year’s (2105) data before printing any financial statements that include budget information.
  4. Pay attention to Posting Dates. One of NAV’s coolest features is that it defaults to the current year if you enter 4 digits for any date filter. This can also be one of the biggest issues this time of year. If I want to enter 12/31/14 in a date field but am in the habit of entering 1231 or 12/31, you may experience issues. In January, the year will be 2015…

and NAV will default the year as 2015. So the entries that you enter for 12/31/2014 may be posted to 12/31/2015 if you are not careful.

BE VERY PARTICULAR THIS TIME OF YEAR TO PREVENT YOUR TRANSACTIONS FROM BEING POSTED TO 12/31/2015.

This is so important…

…that I will say it again.

BE VERY PARTICULAR THIS TIME OF YEAR TO PREVENT YOUR TRANSACTIONS FROM BEING POSTED TO 12/31/2015.

With these pointers in mind, your 2015 should be as painless as possible and should be a Very Happy New year.

For more information on this or other Microsoft Dynamics NAV topics, please contact ArcherPoint.

Read more "How To" blogs from ArcherPoint for practical advice on using Microsoft Dynamics NAV.

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