Microsoft Office 365
Microsoft Office 365 has all the core Microsoft applications—Word, Excel, PowerPoint and Outlook—but today’s Office 365 is so much more. With the addition of Teams, OneDrive for Business, Microsoft team, Yammer, SharePoint, and OneNote, as well as advanced services such as Delve, Power BI, Sway, Planner, Stream, Forms, and Flow, Office 365 is more powerful than ever before, promoting productivity and quality through improved communication, collaboration, plus a modern, enhanced user experience.
You can use locally installed Office 365 or run the online versions of each of the applications. Each user is given access to Office.com using their Active Directory credentials. From this portal, they can access email, contacts, and calendars, and create and edit documents online using applications as needed—anytime and from anywhere, on any device.
Office 365 support is managed within the “Admin Center.” As an Admin, you can add or remove users, grant licenses, manage groups and billing information, submit support requests directly to Microsoft, manage and update your organization’s security settings, view meaningful user reports and statistics, check reports on security and compliance, and monitor the health dashboard to determine how Office 365 applications and connectivity are performing.
With one valid enterprise license, each user gets 15 licenses, allowing them to install Office 365 in Five Phones, 5 Tablets, and 5 PCs or Macs. These devices can be managed by the user or admin.
To install Office 365 on a home PC, the user only needs to log into the Office.com portal, click “Install Office Apps,” and select Office from the list. Once installed, the user will have instant access to all organization shared content and files. From the same portal and tab, the user can send an installation link to phones and tablets as an email or text message. Once clicked, all Office applications will download and allow access to all emails, shared content, and files from work.
Sharing with other users is a powerful Office 365 online feature, promoting real-time productive collaboration and convenience. All the applications were designed to allow sharing documents internally and externally. Users can work on documents live while viewing their colleague’s edits and collaboration. Simply click on the “Share” button and enter the name or email address of the person you’re sharing with. You can also send them a copy of the link or an Outlook email.
Security and Reliability
O365 has built-in, award-winning security. In addition to malware and spam filtering, organizations can benefit from the extra layers or security measures, such as data loss prevention, multi-factor authentication, advanced threat protection, Safe Links, log-in auditing, and monitoring these threats from an elegant dashboard. All this is included with an Office 365 license. It is much more secure and reliable compared to solutions implemented on premises. Office 365 is hosted in the cloud using Microsoft Azure, relieving organizations from maintaining data center requirements. Microsoft patches servers automatically, taking this responsibility off the shoulders of your IT team.
Active Directory is synched from your on-premises servers to Azure and is available even if your on-premises Active Directory is unreachable. Organizations no longer have to build redundancy in their on-premises environment because it is being managed in the cloud.
These features were architected to prevent business disruption and data loss, keeping you powering ahead.
Office 365 offers plenty of storage capacity for Files. OneDrive provides up to 5TB of storage per user, depending on the Enterprise license. Your IT staff will be pleased to know that they no longer have to manage storage space locally. If the user’s account is intentionally disabled, all files will be automatically archived or removed after 30 days. Files can be dragged and dropped to OneDrive and accessed from your other devices. Your OneDrive automatically syncs your files and changes to all your other devices, including deletions. No more saving and reconciling multiple versions of files!
Updates no longer need to be installed in each machine or pushed out using Group Policy, system configuration manager, or similar management tools. All Office 365 updates are automatically downloaded and installed, just like Windows updates.
As an Admin, you can choose to set up users on a standard release or on a targeted release. Standard release is usually a few months behind targeted release. Most companies set up all users on standard release and IT staff on targeted release, so they have a chance to test new features before general roll out to the rest of the organization. Either way, all applications stay current without intervention, or users can continue to run all Office applications while updates are installing in the background.
With on-premises file storage and exchange servers, everything must be maintained by the IT team. Shared file locations, email distribution lists, archiving, and security groups must be created and maintained. With Office 365, this functionally can be self-managed by users, which is convenient for everyone and reduces user requests. Users can create groups, assign members, and set up teams.