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How to Apply Purchase Invoices and Credit Memos in Microsoft Dynamics NAV 2015

ArcherPoint How-To Blog: Step-by-step instructions on how to perform specific tasks in Microsoft Dynamics NAV

NAV gives you the ability to apply Purchase Invoices and Credit Memos together for a Vendor.

1. Go to Departments > Financial Management > Payables > Vendors

2. Select Vendor – Select the Vendor you are wanting to apply one or more entries together. You can open Vendor Card or highlight the Vendor in the list and then select the Balance under Vendor Statistics.

Select the desired Vendor

Figure 1 – Select the desired Vendor

3. Balance – Select the Vendor Balance

Select the Vendor Balance

Figure 2 – Select the Vendor Balance

4. View – Vendor Ledger Entries – Select the Vendor Ledger Entry you would like to apply entries to.

Select the Vendor Ledge Entry you will apply entries to

Figure 3 – Select the Vendor Ledge Entry you will apply entries to

5. Apply Vendor Entries Select ‘Apply Entries’ in the Tool Bar above.

Select Apply Entries in the Tool Bar

Figure 4 – Select Apply Entries

Select the line that you want to Apply and then select the ‘Set Applies-to ID’ in the tool bar at the top. NAV will populate the Login Users ID. Repeat process until all items are applied.

Select ‘Set Applies-to ID’

Figure 5 – Select ‘Set Applies-to ID’

6. Review entries After selecting all lines that are being applied, notice that the ‘Amount to Apply’ should equal to the amount you are Applying.

The ‘Amount to Apply’ should equal the amount you are applying

Figure 6 – The ‘Amount to Apply’ should equal the amount you are applying

7. Post – Select the Post Application in the Tool Bar above.

Select ‘Post Application’ in the Tool Bar

Figure 7 – Select ‘Post Application’ in the Tool Bar

8. Edit – Post Application – NAV will prompt you with a ‘Document No.’ and ‘Posting Date’. The Document No. is the Purchase Invoice you are appling the entry to and the Posting Date of the entry.

Complete or accept the fields in Edit – Post Application

Figure 8 – Complete or accept the fields in Edit – Post Application

9. After you select OK it will pop up a window to show ‘The application was successfully posted’.

Success window after completing the task

Figure 9 – Success window after completing the task

10. View Applied Entries – Select the Vendor Ledger Entries and then select the ‘Applied Entries’ in the Tool Bar above for review.

NOTE: Notice that the Credit Memo is no longer in the list.

View of the Vendor Ledger Entries window

Figure 10 – View of the Vendor Ledger Entries window

Select ‘Applied Entries’ in the Tool Bar

Figure 11 – Select ‘Applied Entries’ in the Tool Bar

Review the Applied Vendor Entries

Figure 12 – Review the Applied Vendor Entries

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